Operational Systems for Greek SMEs

We turn business-critical spreadsheets into controlled, auditable internal web applications.

One corrupted formula. One accidental deletion. One person leaving with the master file. That's all it takes to lose months of operational data. We eliminate that risk.

Operational Review See the Problem
demos/fleet-compliance · portfolio example

Portfolio

Example systems we build

Interactive portfolio demonstrations — representative of the systems we deliver. These are not live client deployments.

Maritime & logistics

Fleet Certificate Tracker

Replaces shared Excel workbooks tracking vessel certificates, expiry dates, and compliance status.

  • ✓Automated expiry alerts before certificates lapse
  • ✓Role-based access — ops, compliance, and management views
  • ✓Full audit trail on every record change

Healthcare & clinics

Clinic Operations Tracker

Replaces fragmented spreadsheets for patient flow, room status, and daily operational checks.

  • ✓Live patient flow and room availability in one view
  • ✓Emergency alerts and data integrity monitoring
  • ✓Mobile-friendly updates from front desk and field staff

Operations & finance

Procurement Approval Tracker

Replaces email chains and shared spreadsheets used to track purchase requests, sign-offs, and spend limits.

  • ✓Multi-step approval chains with clear ownership
  • ✓Spend limits and department budgets enforced automatically
  • ✓Complete history of who approved what, and when

What a migrated system typically saves

Illustrative ranges based on similar SME migrations — we quantify your specific ROI in the Operational Diagnostic.

Time

5–15 hrs/week

Recovered from manual spreadsheet checks, copy-paste updates, and version reconciliation.

Risk

€10k–€50k+

One compliance miss or data loss incident can cost far more than the migration itself.

Process

1 source of truth

Replaces 3–6 fragmented files, email chains, and unofficial copies floating between teams.

Figures vary by operation; we quantify ROI in your Operational Diagnostic.

The Transformational Gap

What separates fragile spreadsheets from engineered operational systems built for scale.

Liability

The Spreadsheet Liability

  • ✕ Manual deletions with no recovery path
  • ✕ Formula errors that silently corrupt data
  • ✕ Version chaos — Final_v2_REAL.xlsx
  • ✕ No mobile utility for field teams

Engineered

The Engineered System

  • ✓ Relational cell locking — edit only what you own
  • ✓ Live multi-device sync across teams
  • ✓ Rule-based permissions by role and department
  • ✓ Automated alerts for compliance deadlines

The Offer

A fixed-scope project — not open-ended consulting

We build a custom internal web application mapped to your existing spreadsheet — your workflows, your fields, your business rules.

Fixed 3-week delivery. Hosted and maintained by Craftify Works. You own your data. No IT team required on your side.

What you get

Fixed-scope build

One operational system, scoped and priced before work begins — no scope creep.

Hosted application

Secure cloud deployment with backups, uptime monitoring, and managed infrastructure.

Team training

Hands-on onboarding for every user role before go-live — not a PDF manual.

4 weeks post-launch support

Bug fixes and minor adjustments included for one month after deployment.

Zero client-side maintenance

We handle hosting, updates, and infrastructure. Your team uses the system — they don't maintain it.

Delivered With Every Project

What your system includes

Every application we build ships with these capabilities — configured for your team, not sold as a separate product.

Secure User Authentication

Only verified team members access your operational data. No more shared passwords, no more unauthorised edits from unknown devices.

Granular User Roles

Define exactly who can view, edit, or approve each record — by role, department, or seniority. Your data structure mirrors your actual organisation.

Automated Email Notifications

Deadlines, approvals, and exceptions trigger automatic alerts to the right people. Nothing slips through because someone forgot to check a spreadsheet.

Audit Trail Logging

Every change is timestamped and attributed to a named user. Full accountability for every record, forever — critical for compliance and dispute resolution.

Proven Delivery Process

The 3-Week Migration — From Spreadsheet Risk to Operational Certainty

A proven pipeline from spreadsheet audit to production deployment — structured, predictable, and managed.

Week 1

Spreadsheet Audit

Map every sheet, formula, and business rule. Redesign the data model for integrity before migration.

Week 2

System Migration

Migrate historical data with validation checkpoints. Configure permissions, alerts, and workflows.

Week 3

Cloud Deployment

Go live on secure cloud infrastructure. Team training, handover, and managed hosting included.

30-minute Operational Diagnostic — no obligation

Ready to eliminate your spreadsheet risk?

Book your Operational Diagnostic. We review your spreadsheet infrastructure and identify your top 3 data risk points — in 30 minutes, with a clear action plan.

Not ready to book? Email your spreadsheet problem → sali@craftify.works